FAQ

There is no legal requirement to have a Poultry Passport; however it is becoming increasing important for flock keepers to demonstrate training and continuous professional development to comply with assurance scheme standards.  Having a Poultry Passport and attending training approved by the Poultry Meat Training Initiative\Poultry Passport scheme allows you to demonstrate this.  Having a Poultry Passport allows you to log all the training that you have attended, which is transferrable across the industry.

Your Poultry Passport is generally, initially populated with training records that your employer holds on file within their Human Resources department.  As you attend training your employer will notify the scheme administrators who will update your Poultry Passport.  Your employer can not update your Poultry Passport for you – only the scheme administrator can do this after validating the records.

The cost if £20 per Poultry Passport on an annual basis.  There are however discounts for bulk purchase:

         10 Poultry Passports – 1 free
         50 Poultry Passports – 5 free
         100 Poultry Passports – 10 free
         200+ Poultry Passports – 20 free

VAT will be charged at the current rate.

When your company enrols you onto the Poultry Passport scheme the administrators set-up your ‘User name’ and ‘Password’ – these are collectively know as your log-in credentials.  Your company will notify you of these details normally in a standard scheme letter.

The first action is to double check your ‘User Name’ and ‘Password’ – don’t forget that these are case sensitive, so check that the Caps Lock has not been depressed by mistake.

If you have defined an e-mail address within your contact details, this now replaces the previously advised ‘User Name’.  Your e-mail address should now be used.

If you have forgotten your password and have defined an e-mail address, you can enter your e-mail address into the ‘User Name\E-mail Address’ field and click ‘Forgotten Password’ – this will e-mail you a new password.

A step-by-step guide on changing your Poultry Passport can be found in the User Guide.  Click here to open the User Guide.

Your training records are protected by your own personal password.  Therefore it is important that your password is changed to something that only you know and that you ensure that it is kept secret.  The administrators at PoultryPassport.org can not see or use your passwords – they will never ask you for these details.

Your employer can see your training records, similarly to how they could see them before they were added to the Poultry Passport system.  It is not possible for other companies or other Poultry Passport holders to see your records without your authority.

The minimal training standards of the scheme are standard across all the scheme members.  Therefore an approved course provided by two different training providers will meet the same standards.  This means that your training records can be transferred with you should you change employer, saving having to repeat training.  Should you change employer remember to tell them that you already have a Poultry Passport and the scheme administrators can transfer your details to your new employer.

Your Poultry Passport is generally, initially populated with training records that your employer holds on file within their Human Resources department.  As you attend training your employer will notify the scheme administrators who will update your Poultry Passport.  If a certificate/training record is not held on file, this would not be included, however if you want this to be added to your record the best route is to notify your human resources department, who will arrange for your file to be updated and a copy to be sent to the scheme administrators.

If you have recently attended a training session and your Poultry Passport has not been updated, don’t worry.  As all the training records have to be validated there may be a short delay in updating your Poultry Passport.  Check back in a few days time, if it is still missing contact your human resources department or the scheme administrators.

The Poultry Meat Training Initiative was established to address a common non-conformance identified during assurance scheme audits – no training or incomplete training records.  The group made up of leading figures within the poultry industry, decided that the industry needed to have common levels of training for each role.  The group has defined the mandatory training required for each role and grouped them into three levels – one, two and three.  This mandatory training also has minimal content defined, with delivery of this training being carried out by approved providers or approved internal tutors.

The Poultry Passport is a secure on-line training recording system available to companies and individuals in the poultry sector, which records the mandatory training.  The Poultry passport allows the user to have instant access to their records which are fully maintained and updated on their behalf, on a continual basis.

By purchasing a Poultry Passport for each of your members of staff provides the following benefits:

Provides instant access to employee training records in any location with an Internet connection

Logs all training and CPD (continuous professional development)

Assists with assurance scheme compliance, by demonstrating continued training

Identifies training expiry dates so that refresher training can be arranged

Significantly reduces administrative burden, all administration of training records is carried out by the scheme administrators

Motivates and focuses staff by demonstrating they will obtain continuous professional development

Reduces the repetition of training if new staff have previous record with other poultry company

Potential reduction in insurance premiums by demonstrating due diligence and adhering to industry best practice

The cost if £20 per Poultry Passport on an annual basis.  There are however discounts for bulk purchase:

         10 Poultry Passports – 1 free
         50 Poultry Passports – 5 free
         100 Poultry Passports – 10 free
         200+ Poultry Passports – 20 free

VAT will be charged at the current rate.

Initially contact the Poultry Passport scheme administrators at Poultec Training to express your interest in the scheme (poultry.passport@poultec.co.uk).  A scheme administrator will discuss your requirements with you and answer any questions you may have.

An order form should be completed detailing how many Poultry Passports you would like to purchase.  This should be sent to the scheme administrators at Poultec Training for processing.  An invoice will be raised by Lantra and should be paid before any records are added to the system.

The scheme administrators will request sufficient information to set-up the Poultry Passports.  They may also need to visit your premises to populate any histories training records that your may have or may request these to be sent to them.

Internal training can be recorded onto Poultry Passports, as long as the training course has been approved by the scheme.  This approval ensures that training has met the minimal training standards defined by the Poultry Meat Training Initiative/Poultry Passport scheme.

When a Poultry Passport holder leaves your company you can notify the scheme administrators of this and they will remove the individual from your team.  Their Poultry Passport will remain active until the 12-month subscription expires.

The Poultry Meat Training Initiative was established to address a common non-conformance identified during assurance scheme audits – no training or incomplete training records.  The group made up of leading figures within the poultry industry, decided that the industry needed to have common levels of training for each role.  The group has defined the mandatory training required for each role and grouped them into three levels – one, two and three.  This mandatory training also has minimal content defined, with delivery of this training being carried out by approved providers or approved internal tutors.